Section 1. The name of this organization shall be the British Columbia Section of the American Welding Society, Inc., hereinafter called the Section.
Section 1. The objects of this Section shall conform to those of the American Welding Society, Inc., hereinafter called the Society. The objects of the Society shall be:
a. To encourage in the broadest and most liberal sense the advancement of welding;
b. To encourage and to conduct research, both basic and applied in all sciences as they relate to welding;
c. To improve the education and usefulness of personnel engaged in and associated with welding activities;
d. To engage in and assist others in the development of sound practices for the application of welding and related processes;
e. To disseminate welding knowledge through its publication, meetings, discussions, consultations, exhibits and by any other available means;
f. Thereby fostering public welfare and education, aiding in the development of our country’s industries and adding to the material prosperity and
well being of our people.
Section 1. The organization of this Section shall be subject to the approval of the Society’s Board of Directors.
Section 2. Not fewer than fifty (50) members or eligible paid applicants for membership in the Society, in either the Sustaining, Member or Associate Member grades may apply for authorization for the organization of a new Section.
Section 3. Requirements of an Active Section. To maintain an active status, the Section shall:
1. Hold at least three (3) meetings during the Section’s membership year for the purpose of presentation of appropriate papers and interchange
of ideas and information. Where practical, this Section shall promote inspection trips, educational lectures and courses.
2. Have a total paid membership of twenty-five (25) members.
3. Submit annual reports to the Secretary of the Society in accordance with the Society Rules. Should the Section become inactive, the National
Secretary shall report the fact to the National Board of Directors, which may disband the Section in accordance with the Rules of the Society.
Section 4. Should the Section be disbanded, the Section Treasurer shall return to the Society all of its remaining funds with suitable accounting for the receipt and disbursement of funds. Funds will be in Canadian dollars. A disbanded Section may be reinstated by the National Board of Directors in accordance with the Rules of the Society.
Section 1. All members of the American Welding Society, namely, Sustaining Members, Members, Associate Members, Student Members, Retired Members, Honorary Members and Life Members, residing within the bounds of this Section except those who have joined another Section in accordance with the National Bylaws of the American Welding Society and all others who have chosen to join this Section shall be members of this Section.
Section 2. All Members other than Student Members of this Section who are in good standing shall have the right to vote and hold office, one vote per member. Good standing means that all dues are paid in full.
Section 3. Eligibility for membership shall be in accordance with Article 1, Section 1, of the Bylaws of the Society.
Section 1. Regular meetings of this Section shall be held at such time and place as determined by the Executive Committee.
Section 2. The annual meeting of this Section shall be held in the month of May of each year for the election of the Section Officers and Executive Committee for the coming year, and for the transaction of such other business as may require action by this Section’s membership.
Section 3. The membership and fiscal year of this Section shall commence on June 1 and end on May 31 to coincide with the Society’s fiscal year.
Section 1. The Officers of this Section shall consist of a Chairman, a First and Second Vice Chairman, a Secretary and a Treasurer, all of whom shall be elected for a term of two years by the Section at the Charter meeting. The Chairman, the First and Second Vice Chairmen shall not be eligible for election to the same office for more than two terms in succession.
Section 2. The management of this Section shall be vested in an Executive Committee consisting of the Officers of the Section, the immediate Past Chairman and six Members-at-Large.
Section 3. At the Charter meeting of this Section, one-half of the Officers of the Section, and one-half of the Members-at-Large of the Executive Committee shall be elected to serve for one year, one-half for two years. At each annual meeting thereafter, one-half shall be elected to serve for two years.
Section 4. The Executive Committee shall have power to fill vacancies in its membership, such member to hold office for the unexpired term of the vacating member.
Section 5. The Executive Committee may hold meetings, subject to the call of the Chairman, as frequently as the interests of this Section require.
Section 6. At all meetings of the Executive Committee, six shall constitute a quorum. Any member of the Executive Committee not present for three consecutive meetings may be asked by the Chairman to vacate the position held.
Section 7. All obligations of this Section shall be paid by check, drawn to the account of this Section. These checks must be signed by the Treasurer and one of two other persons designated by the Executive Committee to have this authority. Under no circumstances may the signer of the cheque also be the payee. I.e. In the case of the treasurer receiving a cheque, the other two signing authorities will sign the cheque.
Section 8 The Chairman of the Executive Committee may request an audit of the Section’s books at any time. The outgoing Chairman and incoming Chairman shall audit the books at the end of the fiscal year and sign the same before making out the annual report, and at any time there is a change of Treasurer.
DUTIES OF OFFICERS
Section 1. CHAIRMAN – The chairman shall preside at all meetings of the Section and of its Executive Committee. He/she shall act as chief executive officer of this Section subject at all times to the approval of the Executive Committee.
Section 2. FIRST VICE CHAIRMAN – The First Vice Chairman shall perform the duties of the Chairman in the event the Chairman is absent or unable to act. He/she may be designated to serve as Program Chairman of this section.
Section 3. SECOND VICE CHAIRMAN – The Second Vice Chairman shall perform the duties of the Chairman in the event both the Chairman and First Vice Chairman are absent or unable to act. He/she may be designated to serve as Membership Chairman of this Section.
Section 4. SECRETARY – - The Secretary shall keep minutes of all meetings of the Executive Committee.
- The Secretary shall keep an accurate record of all members of this Section and shall periodically check the roster with the records of the Society.
- This member shall be custodian of all papers and non-financial records of the Section and shall perform the usual duties of a recording and
- The Secretary or such person as designated, shall submit a report in writing of each meeting of the Section to the National Secretary of the Society
(Section Meeting Report Form), with a copy to the District Director.
- The Secretary shall make an annual report to the National Secretary of the Society, with a copy to the District Director.
- If absent, these duties fall upon the other officers in the following order: Chairman, Treasurer, First Vice Chairman and Second Vice Chairman.
- Bring to the attention of the Chairman all correspondence, bulletins, notifications and matters affecting the Section’s activities as well as those
which the Chairman should bring before the Executive Committee, under the direction of the Chairman.
- Arrange for and supervise the mailing all Section meeting notices to all on the mailing lists of members, prospective members, approved
organizations, District Director, National Headquarters and other Section Secretaries as decided.
Section 5. TREASURER – - The Treasurer shall be the financial officer of the Section.
- He/she shall keep complete and accurate accounts of receipts and disbursements in books belonging to this Section, and shall deposit all funds of the Section in the name and to the credit of this Section, in such depository as may be designated by this Section’s Executive Committee.
- The Treasurer shall prepare a budget based on anticipated income and fixed expenses for submission to the Executive Committee at the first
Executive Committee meeting of the Section’s fiscal year.
- The Treasurer shall disburse the funds of this Section as may be ordered by this Section’s Executive Committee, requiring receipt of proper
vouchers for such disbursements.
- A requirement may be made by this Section’s Executive Committee to file a proper bond, conditioned upon the performing duties of this Section
entrusted to him/her.
- Prepare annual report of the receipts and expenditures prior to the end of the fiscal year and forward a copy of the report to the Secretary of the
Society with copy to the District Director.
- The Treasurer prepares for each meeting of the Executive Committee a report on the financial status of the Section.
- Retain canceled checks for a minimum of 7 years and a maximum of 10 years before disposing of them.
- The main obligation of the Treasurer is to serve as custodian of all Section funds. To fulfill this obligation, the Treasurer must insist upon being
made aware of every Section activity and be informed as to the possibility of its need for funds, the amount of such and the frequency. At no time
should approval be given to the financing of projects if the Section’s welfare is not indicated.
- When it appears that the Section’s operations are consuming funds beyond those provided in the budget, it is the Treasurer’s obligation to bring
this matter to the immediate attention of the Chairman, Secretary and Executive Committee with recommendation that either certain operations be
curtailed or additional ways and means be developed for proper financing.
Section 1. The Section Chairman shall appoint a Nominating Committee to consist of at least three members, one of whom he/she shall designate as Chairman, preferably the immediate Past Chairman. If available among those actively participating in Section activities, Past Chairmen should be appointed as Nominating Committee members. The Committee shall meet at least 90 days prior to this Section’s annual meeting.
Section 2. The Nominating Committee shall report to the Section Secretary within 20 days, the names of the nominees that they have selected for the various elective offices next falling vacant, together with (if necessary) the written consent of the nominees included in the report.
Section 3. The nominees proposed by the Nominating Committee shall be designated as “Regular Nominees.”
Section 4. Nominations for officers and members of the Executive Committee may also be made by petition by not less than ten members in good standing of the Section, the names of such nominees to be added to the slate as “Nominees by Petition.”
Section 5. The names of the “Regular Nominees” and of the “Nominees by Petition,” if there are any, shall be presented at a regularly called meeting and the Chairman shall declare the closing date for further nominations.
Section 6. Members cast their votes in person at the annual general meeting. The candidates receiving the largest number of votes for the respective offices shall be declared elected and shall assume office on adjournment of the annual general meeting.
Section 7. In case of a tie in the vote for any office, the Chairman shall cast the deciding vote, except in such case where he is involved in a tie vote, the most recent Past Chairman shall cast the deciding vote.
Section 8. Provided there are no nominations by petition, and provided that the slate of “Regular Nominees” proposed by the Nominating Committee is mailed to all Members of the Section at least 45 days in advance of the annual general meeting of the Section, election may be made by approval of a motion for the Secretary to cast a unanimous ballot for the election of those nominated.
Section 1. Any person named as a defendant or respondent in a third party legal proceeding by reason of the fact that such person is or was a director or officer of the Section, shall be indemnified and held harmless by the Section, though not in excess of the actual amount of the Section's available insurance coverage, against all costs, expenses, liabilities and losses (including reasonable attorneys' fees) reasonably incurred or suffered by such person in the defense of the legal proceeding, except in the event the officer or director received an improper personal benefit, engaged in willful misconduct, or other circumstances resulting in ineligibility for indemnification under applicable State law.
Section 1. The Executive Committee is empowered to appoint committees for special purposes.
Section 2. The Chairman shall be ex officio, a member of all committees.
Section 3. Proposal for amendments to those Bylaws may be submitted in writing at any regular meeting of this Section and, if approved by a majority of the eligible voting members present at the meeting, shall be submitted to the full membership of the Section. If approved by two-thirds of the votes cast, the amendment or amendments shall become a part of the Bylaws provided they are not in conflict with the Constitution, The Canadian Charter of Rights and Freedoms, or the American Welding Society, Inc.
Section 4. These Bylaws shall go into effect immediately upon their adoption by a vote of this Section, such adoption requiring at least a two-thirds vote of the Executive Committee, as long as the Bylaws are in agreement with the Nation Bylaws as adopted by the National Board of Directors.
Section 5. The Executive Committee is empowered to hire paid staff to fulfill certain duties of the Executive Committee, as required.
Amended June 6, 2009:
Article V, Section 2: Changed annual meeting from April to May